A/E Consultant & Subconsultant Resources

Overview

The following describes SCDOT's requirements for annual submissions by A/E Consultants. All consultants and subconsultants with active contracts or proposing to provide engineering and design related services (as defined in 23 U.S.C. §112(b)(2)(A), 23 CFR §172.3, 40 U.S.C. §1102 and state laws and regulations) for Federal-aid projects to SCDOT and its sub-recipients must submit the following information for review by the SCDOT Office of Contract Assurance (OCA):

  • Copies of cognizant or acceptance letters from other State DOTs and/or provisional billing rates approved by the DCAA
  • Executive Compensation Analysis
  • Audited, reviewed, compiled, or internally-prepared financial statements.
  • Trial Balance (If Schedule of Indirect Costs is unaudited)
  • Current Chart of Accounts
  • Sample Timesheets
  • Written policies and Procedures, as indicated in ICQ questions B.3, D.1, & I.1.b. (Provide all policies/procedures updated after December 31, 2020.)

Firms that have never received an approved indirect cost rate by a cognizant agency or do not have relevant or sufficient contract cost history to use as a base may apply for the SCDOT Safe Harbor indirect cost rate of 110% for use on projects until the firm has developed sufficient cost history to develop its own FAR compliant indirect cost rate. Firms applying for the Safe Harbor rate must meet established criteria, as provided by the OCA. The expectation for firms approved for the Safe Harbor rate will be for the firm to establish a cost history for the eventual development of an indirect cost rate based on the actual costs of the firm and in accordance with federal cost principles. Contact the OCA at 803-737-237 for information on the Safe Harbor indirect cost rate.

Required information should be submitted as soon as it is available, but no later than 180 days after the end of the firm's fiscal year:

Upload documents electronically: Document Submission Form.
Using this option sends the files to a secure location accessible only to the Office of Contract Assurance by password.

  • Or mail to:
  • SC Department of Transportation
  • Office of Contract Assurance, Room 108
  • P.O. Box 191
  • Columbia, SC 29202-0191

Firms with Certified Indirect Cost Rates:

The firms listed in the report below are in compliance with SCDOT Policy for Architectural & Engineering Contractor Indirect Cost Rate Approval Memorandum issued December 20,2022, concerning indirect cost rates. This list will be updated regularly. Firms are not added to the list until their certified overhead is approved by the SCDOT Contract Assurance Office.

Firms with Certified Indirect Cost Rates (Posted 06/04/2025)

"A cost is allowable only when the cost complies with all of the following requirements"

A comparison bubble displaying A cost is allowable only when the cost is allowable (FAR 31.201-2), reasonable (FAR 31.201-3) and allocable (FAR 31.201-4).

If you have any questions, please contact the OCA at (803) 737-1237 or Email Us

Related Documents:

Related Links

Document Submission Form

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