A/E Consultant & Subconsultant Resources

The following describes SCDOT's requirements for annual submissions by A/E Consultants. All consultants and subconsultants with active contracts or proposing to provide engineering and design related services (as defined in 23 U.S.C. §112(b)(2)(A), 23 CFR §172.3, 40 U.S.C. §1102 and state laws and regulations) for Federal-aid projects to SCDOT and its sub-recipients must submit the following information for review by the SCDOT Office of Contract Assurance:

• A complete AASHTO Internal Control Questionnaire for Consulting Engineers (External DOC).
  Supporting documents requested throughout must be submitted to be considered complete.
• Annual Indirect Cost Certification (PDF 302 Kb).
• Audited, Reviewed, Compiled, or Internally-Prepared Financial Statements.
• Audited or Internally-Prepared FAR compliant Schedule of Indirect Costs (Firms receiving $250,000 or greater on SCDOT Contracts for the previous calendar year must provide a Schedule of Indirect Costs that has been audited by an independent CPA, a federal agency, or another State DOT).
• Copies of cognizant or acceptance letters from other State DOTs and/or provisional billing rates approved by the DCAA.
• Schedule of Employees, Pay Rates, and Job Classification for the current year or established fee schedule if applicable.
• Payroll register for the current year.

Required information should be submitted as soon as it is available, but no later than 180 days after the end of the firm's fiscal year:

Upload documents electronically: Document Submission Form.
Using this option sends the files to a secure location accessible only to the Office of Contract Assurance by password.

Or mail to:
SC Department of Transportation
Office of Contract Assurance, Room 108
P.O. Box 191
Columbia, SC 29202-0191

If you have any questions or concerns, please Email Us.

Firms with Certified or Exempt Indirect Cost Rates:

The firms listed in the report below are in compliance with SCDOT Procurement Policy Memorandum (PDF 38.9kb) issued February 2, 2011, concerning indirect cost rates. This list will be updated regularly. Firms are not added to the list until their certified overhead is approved or an exemption is granted by the SCDOT Contract Assurance Office. This process can take several weeks.
Firms with Certified or Exempt Indirect Cost Rates (PDF 177 kb)

If you have any questions, please contact the OCA at (803) 737-1472 or Email Us

Related Documents:

SCDOT Procurement Policy Memorandum (PDF 127 Kb)
AASHTO Uniform Audit and Accounting Guide 2012 Edition (External PDF)
AASHTO Internal Control Questionnaire (ICQ) (External DOC)
AASHTO CPA Work Paper Review Program (External DOC)
National Compensation Matrix (External XLS)
Audit Community Directory (External PDF)
Procurement, Management, and Administration of Engineering and Design Related Services - Questions & Answers (Supplemental Guidance) (External PDF)

Related Links:

FHWA Order 4470.1A dated October 27, 2010
AASHTO Internal/External Audit Subcommittee Website
23 CFR 172, Administration of Engineering and Design Related Services (Electronic Code of Federal Regulations)
Federal Acquisition Regulations (FAR)
Federal Travel Regulations (FTR) and Related Files
Government Auditing Standards
Prompt Payment Act Interest Rates, used in the calculation of Facilities Capital Cost of Money (FCCM)

Document Submission Form